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Pre-tournament preparations
Materials for presentation and Pit Area
All materials you need for your presentation or in and around the Pit Area can be send by post to our headquarter (do not forget to mark all items with your team name). We will take them to the venue.
We do ask you to send us an e-mail to make specific arrangements.
Release and Consent form
In order to participate in the FLL OEC, you have to bring a signed Release and Consent form for each team member, team coach and team mentor. For children under 18, make sure that this form is signed by a parent or legal guardian. The Release and Consent form is attached in this mail. You have to bring the signed forms to the Information Desk upon check in.
Please note; a team member, coach or mentor can not participate without a completed and signed Release and Consent form.
Trade items
We encourage teams to bring trading items to exchange with other teams. A specialty from your own country, the present does not have to be expensive, a sticker, key ring, pin or something like that, made by the team members themselves might be more fun than expensive souvenirs!
Robot transportation letter
To avoid problems with transportation of the robot at the airport, you will find a robot transportation letter attached. We can not guarantee this letter will solve all possible problems, but we hope it will make it a little easier.
Meals
During registration you already expressed dietary wishes. Within the next week you will receive a food menu. Please fill out the menu choices of every individual team member and coaches/mentors (not other spectators).
Side events
There will be several excursions/activities the days before the event. You can visit Dutch high schools and compete in a running competition. There are two different schools you can visit, ‘het Christelijk Lyceum Delft’ on May the 31th and ‘het Interconfessionele Scholengemeenschap Westland’ on June the 1st .
If you wish to participate in these excursions/activities, please fill this out at the practical team information form. We will try to fulfill as much wishes as possible (on a first come, first serve base, so please send this form back as soon as possible).
Electricity
Be aware that power outlets might be different in the Netherlands. Electricity is 220-240 V / 50 Hz in the Netherlands. The type of electrical outlets are C and F. Make sure you bring proper converters.
Type C
Type F
Arrival at the Netherlands
Transfer from Schiphol Airport to your hotel
We advise to travel to your hotel by train, taxi or a rental car.
If you travel by train you need to transfer at Leiden Central Station. If you booked one of the selected hotels, we will arrange transfers from Delft Central Station to your hotel. The costs for the train are .2,50 for children until 11 years old, and .8,70 for everyone 12+.
If you choose to travel by taxi, there are 8-passenger taxis available for about .80,-.
Note: All prices are based on a one-way trip, multiple day tickets are not available.
More information about other ways of transportation can be found on the website of Schiphol airport: www.schiphol.nl.
Transfers to the venue
If you booked one of the selected hotels, we arrange your transfer to and from the venue. If you are staying at an other hotel you can use our transfer facility from Delft Central Station to the venue and vice versa at the tournament days.
The tournament
Registration at the venue
Thursday, by arrival on the venue, you need to register your team at the team information desk. Please make sure you check in immediately, so we know you are present and can give you all the information you need. The Team Information Desk is located at the entrance of the venue.
Note: Please check in at the Team Information Desk upon arrival each day, so we know your team is present. Check out each night when your team leaves to your accommodation.
Pit Area
For each team there is a Pit Area available. The size of the Pit Area will be 3 by 3 by 3 meter (10 by 10 by 10 ft). Your Pit Area is equipped with power points, one table and three chairs. Teams should prepare some displays to present their team, project and country. Items must be free standing on the table (there are no walls). We ask teams to remain respectful of the space and not extend into the aisles as this would become a safety issue.
Pit Practice Tables
There will also be Pit Practice Tables in the Pit Area. To make sure every team gets an opportunity to practice, there will be a schedule for Thursday afternoon. On Friday and Saturday it is possible to sign in for practice time at the tables.
Admission
The FLL OEC is open to the public, free of charge.
Friendship night
There will be a Friendship night on Thursday the 31th. During this night there is an opportunity for a limited number of teams to do a little performance (just a couple of minutes). If you would like to do a performance please let us know by sending an email to info@flloecdelft.org. Please keep in mind, the purpose of the performance is fun and not all teams will understand English.
Judging - Robot competition
Judges
Judges originate from various countries, but all are capable of understanding and speaking English. Therefore, the team have to give the presentation in English.
Each presentation can last as long as five minutes. After the presentation, there will be another five minutes to answer questions of the judges.
Teams should be present in front of the judging rooms at least 10 minutes prior the judging session. There are no spectators allowed during the team work judging and the robot design judging session.
Be Aware: Adult intervention is not allowed and will adversely affect the team’s eligibility for awards.
Judging rooms
The project presentation rooms are equipped with a computer and a video projector. Teams who would like to use these facilities have to put necessary content on a USB stick (there will be no internet connection available).
Robot design jury
Make sure you bring your laptop, with the robot programme running, to the robot design jury (they might ask questions about the programme it self). You can also take a hard copy with you, instead of a laptop.
Childrens jury
The judges in this jury are all children. The children have their own set of criteria where they base there judgment on.
Judging form
Teams will have four judging sessions:
- Team work jury
- Project/research presentation jury
- Robot design jury
- Childrens jury
You must bring and turn in one copy of your team introduction sheet to each one of the four judging sessions (you will need a total of four copies). You to need to send a copy of this form to info@flloecdelft.org.
You will find the team introduction sheet attached.
Rules
Referees and judges will apply the rules and missions as mentioned on www.firstlegoleague.org.
Note: The FLL Partner from your country is responsible for translating the Rules, Missions and FAQ, but we realize that this is not always performed in exactly the same way or might not be up-to-date. Team coaches are responsible for reviewing the official Rules, Missions and FAQ on www.firstlegoleague.org.
Lights
Please note that the competition tables and the practice tables will not be lighted with the fluorescent bulbs (TL-tubes), were most teams might be familiar with.
The tables are lighted with professional theater lighting. Every team gets the opportunity to calibrate your light sensors on the Pit Practice tables prior to the games.
Lost and found
The organization cannot be held responsible for any loss or damage of any kind.
Found items will be collected at the front desk.
Queuing
Teams should be present in front of the judging rooms at least 10 minutes prior the judging session. At the robot competition area there will be a special queuing point. Details about this point will be told during the coach meeting.
Robot Round
Team ID badges must be visible at all times. This identification gives you access on to the competition floors.
Only two coaches and up to ten team members are allowed on the competition area floors. There are no spectators allowed on the competition area floors due to safety regulations.
None of the FLL teams or coaches are allowed on the competition floor outside of there scheduled times.
Security
Please follow all instructions given by security and any other employee of the FLL OEC. The organization cannot held responsible for any loss or damage of any kind.
Wifi/Internet
There will be no internet available at the venue.
Programme
We want to inform you that the programme on the website is still tentative. We will inform you as soon as the programme is definite.