Overview
金融機関でOperation Assistantを募集。顧客との取引、口座決済に関する、
銀行内のバックオフィス業務です。未経験者でも応募可。
４５K ニューヨーク・ミッドタウンにて。
エントリーレベルのポジションです。
弊社のウェブサイトよりご登録をお待ちしています。
詳しくは弊社のコンサルタントへお問合せください。
Description
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Essential Job Functions |
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Operation |
· Files a list of previous day’s transactions. Files and maintains all operation related documents.
· Creates vouchers of Loan, Securities and Funding after receiving tickets from Front Office by entering data into excel.
· Checks entered data on vouchers and GBS II.
· Prepares remittances by using JPMorgan Access. Checks data. Releases remittances after receiving approval from management.
· Confirms details of funds transaction with banks and/or brokers; confirms all funds transaction such as bonds, selling/buying exchange, swap and remittance other than funds transaction.
· Sends confirmation sheets signed by manager to banks which the Bank borrows bonds from by fax; receives confirmation sheets with signature from banks; sends confirmation sheets about loan to clients by fax and files them at the beginning of each month. (Bond Reconciliation)
· Sends daily transaction report to L.A. office by fax after manager closes GBS II.
· Records daily transactions into a back-up tape.
· Creates REPO report and send it to manager daily.
· Performs reconciliation of a checking account at the beginning and the middle of each month.
· Prepares securities instructions or wire transfer applications and sends it to banks about once or twice a month.
· Creates a report of credit risk, brokerage breakdown, Shin-BIS and detailed REPO report of Shin-BIS and sends them to manager at the beginning of each month.
· Sends proof of balance to clients and auditors by fax when clients request. Sends original documents to clients and/or auditors by regular mail.
· Checks OFAC (the Office of Foreign Assets Control) to see if new clients are appropriate to be the Branch’s clients.
· Updates a list of OFAC usually once every two weeks. Keeps the updated list in a shared file and sends it to L.A. office by fax.
· Processes expense payments based on lists receiving from Middle Office and invoices from vendors by ACH.
· Monitors daily remittance.
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Other & Miscellaneous |
· Translates documents for internal operation purposes.
· Seeks constant improvement, more efficient and less expensive ways and means in work processes.
· Performs special projects and other miscellaneous duties as assigned by manager and other senior company management.
· Maintains high ethical standards in the work place.
· Reports all irregular issues and problems to management for solution.
· Maintains good communication with other managers, Bank staff & outside contacts.
· Complies with all company policies and procedures.
· Responsible for maintaining a clean and safe working area.
· Provides the assistance of Bank’s operation, such as creating vouchers and so on, when Middle Office is busy.
Job Dimensions (skills, knowledge & abilities)
Essential Job Skills
Accuracy, Attendance & Punctuality, Attention to Detail, Bookkeeping, Communication (Speaking, Reading, Writing) in English, Confidentiality, Dependability/Reliability, Ethics, Flexibility/Adaptability, Initiative/Follow Through, Judgment, Listening & Understanding, Math skills: Basic, Multi-Tasking, Office Equipment Usage, Personal Computer Usage, Planning & Organizing, Problem Solving, Relationship Building, Team Participation, Time Management.
Compliance & Reporting
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Compliance |
· Performs duties to meet requirements of compliance manual, BSA/AML policy and applicable laws, regulations and any other required rules.
· Participates in trainings related to BSA/AML, other regulations and procedures.
· Verifies incoming and outgoing wire transfers if they are compliance with regulations, such as OFAC and BSA/AML regulations.
· Reports any claims and complaints from clients to management.
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Reporting (violations of laws, regulations, policies or exceptions) |
· Reports findings to the immediate supervisor/manager or the Compliance Officer.
· Reports to the Compliance Officer if the finding is related to the immediate supervisor/manager.
· Reports to the Deputy Compliance Officer if the finding is related to the immediate supervisor/manager and the Compliance Officer.
· Reports to the General Manager if the finding is related to the Compliance Officer, the Deputy Compliance Officer and the immediate supervisor/manager.
· Reports findings to the immediate supervisor/manager or the Compliance Officer.
· Reports to the Compliance Group and/or the International Business Promotion Group at the Headquarters in Japan in case the finding is related to the Compliance Officer and/or the General Manager.
Requirements
Minimum Qualifications
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Education Requirements |
· High school diploma or general education degree (GED); or related experience and/or training; or equivalent combination of education and experience.
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Work Experience Requirements |
· No prior related experience or training required.
· Previous experience in general assistant function is a plus.
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Supervisory Responsibilities |
· None
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Certificates / Licenses |
· None
Work Environment & Physical Demands
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is performed in an office environment with quiet to moderate noise levels.
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Tools & Equipment Used |
· General office equipment including phones, fax, copier, scanner, personal computer, typewriter, calculator, etc.
· Software includes the use of Windows operating system, MS Office applications, GBS II, JPMorgan Access.
Travel & Driving Requirements
Travel and driving is not an essential requirement for this position.
Essential Physical Tasks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential job functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.