Executive Assistant to CEO デトロイト近郊。日本語バイリンガル急募。

社長兼会長秘書、ミシガン州のメーカーでのポジションです。　

Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and the Chairman when visiting. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality.　

ベネフィット、ボーナスストラクチャー他の情報は個別にご説明をさせていただきます。リロケーションサポートあり。

1 Candidate must have previous experience supporting executives
2 Must be fluent in English AND Japanese (Will be conversing with headquarters in Japan and will review Japanese documents)
3 Must be able to maintain confidentiality
4 Must be comfortable working on several projects at the same time
5 Strong organizational skills
6 Have a collaborative mindset

PRIMARY RESPONSIBILITIES & AUTHORITIES

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Coordinate and handle all logistics for meetings, workshops and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. 
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Coordinate with IT, Facilities and external venues for offsite meetings and workshops and support staff meetings and events as needed.
• Perform "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO.
• Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Support SharePoint Administration for the Office of the President
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Process and distribute daily mail.
• Invest in building long-lasting relationships both externally and internally.
• Manage petty cash reimbursements and reconciliation.
• Other projects/duties as assigned for the overall benefit of the organization.
• Work with executive team regarding process for calendar management, document preparation, meetings, presentations, travel and other team management and communication items.
• Support daily activities such as appointment & meeting scheduling, communication to customer(s) and staff, process mail, phone messages, and correspondence.
• Prepare agendas, meeting notes, monthly reports and presentations for the leadership team.
• Participate on inter-department team planning projects.
• Update master phone lists, management team schedules for vacation, travel and other out-of-office activities.
• Attend customer meetings; develop agenda, take minutes, provide follow up as requested.
• Coordinate with IT, Facilities and external venues for offsite meetings.
• Order and control inventory of office supplies

ベネフィットについては、

アメリカの企業でも最もリッチなプランです。

詳細は個別にお伝えします。　

お問い合わせは弊社のウェブサイトから登録をするか、

search@maxjob.com

 へメッセージください。　

• Bachelor's degree or equivalent work experience
• 3 years of experience supporting C-suite leaders; 5-7 years of experience supporting other levels of leadership
• Preferred: 10 years of administrative assistant experience
• Language Requirements: Bilingual in both Japanese and English (written and verbal)
• Advanced skills in Microsoft office products
• Advanced written and verbal communication skills
• Advanced level of confidentiality
• Strong organizational skills in prioritization, creative thinking, and acting independently
• Strong interpersonal skills

Degree Requirements:	Bachelor’s Degree or equivalent experience
Certification Requirements:	N/A
Previous Experience:	Five or more years in an executive-level assistant role
	Preferred: Years of experience; technical tool, specific skill
Travel Requirements:	As needed
Language:	Business fluency in oral and written Japanese and English
Application/Software:	Microsoft Suite proficiency required; Concur and SuccessFactors a plus
On Call Requirements:	As needed
Physical Requirements:	Primarily Sedentary

SPIRIT COMPETENCIES		LEVEL
		None/Low (Little to no experience or not required)		Intermediate (Requires some guidance)		Demonstrating (Competent/ mostly independent)		Proficient (Highly competent/ independent)		Expert/Role Model (Sets the standard/ SME/coaches others)
Foresight: Anticipates the need of the Customer										x
Fortitude: Drives for Results								x
Service Mind: Builds Relationships								x

*KNOWLEDGE/ SKILLS/ABILITIES		LEVEL
		None/Low (Little to no experience or not required)		Intermediate (Requires some guidance)		Demonstrating (Competent/ mostly independent)		Proficient (Highly competent/ independent)		Expert/Role Model (Sets the standard/ SME/coaches others)
Business proficiency Japanese language skills										x
Business level proficiency English language skills										x
Organizational skills										x
Calendar management										x
Travel management										x
MS Outlook										x
MS Word										x
MS Excel								x
MS PowerPoint								x
Confidentiality										x