I have a document in Microsoft Word 2010 which has the heading levels set incorrectly. The headings are currently formatted as: Heading 1: Heading 3: Heading 3: Heading 3: Heading 4: When I right click a header in the Navigation Sidebar, the options to Promote or Demote a header are greyed out and unusable, which means unfortunately does not apply here. These headers aren't using Word's built in Style options, as the content was copy-pasted directly from. Using those style options changes the document's appearance and text formatting, so I'm looking for another possible option.
If you are having a problem editing the header, try double clicking inside the header. This should allow you to start editing both the header and the footer of the document. Make your changes, then click anywhere outside the header/footer and you should be taken back to the regular editing session. The new combined section will use the formatting from the second section (the one that followed the section break). Change the kind of section break Click in the section that you want to change. Insert, delete, or change a section break. Word 2016 for Mac Word for Mac 2011 More. Sections let you set specific page layout and formatting options (such as line numbering, columns, or headers and footers) for different parts of a document. By using sections, for example, you can format the introduction of a report as a single column.
How can I change header levels in Microsoft Word 2010 without changing the document's font formatting? The answer by @endrju shows how to change a single paragraph. If you have a number of paragraphs to correct, the following approach may be faster – it allows you to demote or promote many paragraphs at the same time without changing the formatting. This works on Word 2013, and I’d expect it to work on other versions. This technique doesn’t depend on the formatting being the standard Word header styles. First, switch to Outline view: Switch to avoid displaying the body text.
Level 9 shows all the headings and not body text, but you might want to choose some other level depending on what headings you’re trying to correct. Select the heading you want to change and then click on the left pointing arrow to promote the highlighted headings. This changes the levels down one and leaves formatting as it was. You can also demote selected headings.